home > Innovation > Order for employment. Features of the order for employment: adult and minor workers T 1 frames


Order for employment. Features of the order for employment: adult and minor workers T 1 frames




An order to hire an employee to perform a specific work activity is a document according to which the personnel department starts its own card for a new employee who is hired. Also, having agreed with the document, the accounting department begins to deal with it. The employee is assigned his own personnel number and an account is opened in his name. Such orders are issued according to the employment contract, by the person who is responsible for hiring.

Dear reader! Our articles talk about typical ways to resolve legal issues, but each case is unique.

If you want to know how to solve exactly your problem - contact the online consultant form on the right or call by phone.

It's fast and free!

Orders on such personnel transfers are formed by employees of the personnel department or other persons responsible for such personnel issues. After the order is issued, it must be signed by the head, and transferred to the employee for review.

The hiring order differs from the standard labor contract in that it boasts the presence of its own format, certified by laws: “Decree of the Goskomstat of the Russian Federation of January 2004 No. No. T-1 and No. T-1a.

The hirer's order on hiring must be certified by the signature of the hired person within three calendar days.

In fact, it would be nice to have several copies of the signed document after the employee has gone through the familiarization procedure with it: one copy (original) - in the register of orders for personnel, another one - in a personal file, the next one - must be sent to the company's accounting department, the last one is for the worker himself.

Accepted Order Forms

A sample order for a group of people is different from an order for one person. There are two main forms of orders.

  • Form No. T-1- used when registering one employee ().
  • Form No. T-1a- for a group of persons ().

The difference lies only in the established formats of the form. However, the company can draw up its own form of such an order. However, then it must contain certain items:

  • Company name;
  • Surname Name and Patronymic of the employee;
  • Estimated future tenure of the hired person;
  • The term for which the employment contract is concluded (in the case of , only the date on which it was signed);
  • Name of the structural body of the enterprise;
  • terms of employment;
  • Salary;
  • Probation data;
  • Description of the type of labor activity, which can be temporary, seasonal, part-time. An employee can be taken, for example, during the absence of the main employee, which should also be taken into account;
  • Date of signing of the TD, and the code assigned to it;
  • Head's signature;
  • Sometimes you need to supplement the document with special details. For employees who have been hired, you need to indicate the total hours of work per week (for this type of work, they cannot be more than a four-hour working day). Indicate the number and date of signing the liability agreement.

The form also indicates the appropriate administrative action. When drawing up a document for more than one employee, all items must be completed for each separately.
Still, it is much more convenient to use standard forms. They are much easier to use.

Making an order

Personnel officers are well aware of the importance of creating an employment document in accordance with the law. Take, for example, the fact that its storage period is seventy-five years, and accordingly they make entries in the work book. Of course, such a document is not drawn up anyhow.

According to the law, the hired employee must put his signature no later than three days from the moment he began to perform his new duties. Based on this, the term for issuing an order should not be more than three days. The data entered into it must be identical to the similar data of the employment contract.

Another subparagraph of the law says that the employer must necessarily talk with a new employee about the internal regulations and existing rules of the enterprise, immediately before he puts his signature on the contract.

When compiling order forms, you must obey special rules:

  • Only in the event that the employment contract was concluded indefinitely, the item "Period of work" should remain empty.
  • In the subparagraph on the recruitment criteria, specific specific expressions are used: “by way of transfer from another organization”, “part-time”, “to perform work”, “permanently”, “to replace the missing employee”.
  • Items affecting the topic of salary must fully comply with the data prescribed in the employment contract.

After the order is issued, it must be registered in the accounting journal where a census of all papers on personnel transfers is taking place. The journal is considered a document of strict accountability and must be kept throughout the existence of the enterprise. Its sheets must be numbered, connected with lacing and certified by the signing of each of them by the boss or employee who is responsible for the official movement of persons, at the end - affix a seal.

order samples

Order in the form No. T-1a must be drawn up when hiring a staff of two or more people. The form is considered appropriate for hiring an employee or several.

This form is approved in accordance with the Decree of the State Statistics Committee of the Russian Federation of January 2004 No. 1 “On approval of unified forms of primary accounting documentation for accounting for labor and its payment”. When hiring several employees at once, you need to use Form No. T-1a.

Text form of the order

It is customary to use such forms when issuing an order for employment. Just as mentioned above, the head of the enterprise can himself draw up a sample with which it will be convenient for him to work, the main thing is to include certain points in it. Compliance with these rules is extremely important, and should be a priority when compiling your own format.

The order of acceptance to work: .

As soon as a new employee at the enterprise has passed all kinds of aptitude tests and all job responsibilities have been agreed with the employer, the turn of official employment comes. One of the documents that serve to register an employee for a vacant position is the Order for Employment in Form T-1. If a group of people is hired at once, the order is drawn up in the T-1a form.

Sample and form of an order for employment in the form T-1

FILES

An employment order can be drawn up by an employee of the personnel service, or by the employer himself, if the enterprise is small. The document is signed by the relevant official (or manager), and only after that is provided to the new employee for signature.

An entry in the work book (or registration, if the employee receives it for the first time) is made after the preparation and signing of the T-1 form.

The order for employment signed by both parties goes to the archive of the enterprise and is stored there throughout the entire period of the employee's presence in a particular position. Sometimes a situation arises when an employee may need this order, in which case he makes a request to the accounting department, and she gives him a certified copy of the document. The copy must have the seal of the company.

Stages of filling out an order for employment in the form T-1

When starting to fill out, remember: there should not be any errors, typos or corrections in the document. It is possible to correct what has been written, while it is necessary to put the seal of the enterprise and write “believe corrected”, as well as sign the official responsible for personnel, or the head. But it's easier, if a mistake is made, the order to destroy and create a new one.

What you need to fill in the order for hiring an employee below in the images is highlighted with a yellow marker. The remaining fields are present in the sample order by default and do not need to be adjusted.

So, the first thing to do is enter the name of the organization, in our case, Great Forest LLC.
Further - Document Number and his date of.

You can number these documents arbitrarily, but, of course, any personnel service does this in order.
In our case, the order was drawn up on February 14, 2017, document number 24.

Count "recruit" contains two input fields. Moreover, the first field must be filled in any case. This is the date from which the employee will begin his job duties.
The second field most often turns out to be empty, since the enterprise accepts workers indefinitely by default. However, if the deadline for the employee's presence in the position is established by the employment contract, it must be reflected in this column.

Attention! Filling in all fields of the order for hiring an employee must comply with the previously concluded employment contract between the employee and the employer.

Fill in the field salary" and " premium". If no bonus is provided (as in our example), the last field is left blank.

Also, if the employment contract contains a condition of a probationary period, then this should be reflected in the order. The default form says “month(s)”, but you can change it to “weeks” if you need a shorter period. In the example, we did just that.

Field " base” is an integral part of the order, which must contain the date and number of the document on the basis of which this order was drawn up. In our case, it is an employment contract.

After drawing up the order, the official or the head puts his signature, its transcript, enters his position. Then he gives an order to familiarize the employee, who must make sure that all the information in the order corresponds to the previously concluded employment contract. If no discrepancies are noticed, the employee boldly puts his signature and can take up duties from the appointed date.

Unified forms of primary accounting in the field of accounting and wages were developed in connection with the provisions of the Labor Code of the Russian Federation, agreed with the Ministry of Labor and Social Development of the Russian Federation, the Ministry of Finance of the Russian Federation, as well as the Ministry of Economic Development and Trade of the Russian Federation and approved by the State Committee of the Russian Federation on Statistics (Resolution Goskomstat of the Russian Federation No. 1 "On approval of unified forms of primary accounting documentation for accounting for labor and its payment" dated 01/05/2004). Since January 1, 2013, the unified form T-1 of personnel records is not mandatory, but its use significantly standardizes and streamlines work in this area.

Application area

The form of the unified form T-1 "Order (instruction) on hiring an employee" is used to receive and register new employees. The order is issued after signing the employment contract with the employee and signed by the head of the organization. Drawing up an order is the responsibility of an employee of the personnel department, whose list of duties includes the registration of new employees.

Form unified form T-1

Sample Fill

In the upper right corner, the form contains two codes - the OKUD code, which is always filled with the value "0301001", and the OKPO code (All-Russian Classifier of Enterprises and Organizations), which must be indicated along with the full official name of the organization.

The text of the order specifies the period for which the employee is hired, in the format “from ... to ...”, while if the employment contract is open-ended, then the date is not indicated in the “to” column. Further, the surname, name and patronymic of the hired employee, as well as the personnel number assigned to him, are fully indicated. The personnel number must contain no more than six digits.

The text states:

  • the name of the structural unit in which the employee is admitted,
  • his position,
  • class, category or grade and qualification for those professions where these classifications are applicable.

It is also necessary to indicate the conditions for hiring, for example, in connection with a transfer from another unit, as a result of reorganization, part-time work, for project work, to replace an employee on maternity leave, etc.

The order must also contain information on tariff rates in the case of piecework wages or the amount of salary, existing allowances.

The following is the basis for hiring an employee, which is an employment contract. It is necessary to indicate the date of its signing and the contract number. If the main contract was signed for a certain period with the possibility of automatic prolongation, for example, for a year, and in subsequent periods an additional agreement is signed with the employee, then the order in this form is issued only once at the initial appointment of the employee and is not duplicated along with the additional agreement.

The order must be signed by the head of the organization, after which the employee who is hired puts his signature, the transcript of the signature and the date in the column "The employee is familiar with the order (instruction").

After submitting an application for taking office to an authorized official, and certifying this application by the head of the organization, it is required to generate an appropriate document officially certifying the fact of employment.

That will be the order.

The employment order is the main document expressing the consent of the head of the organization in official form. It is regulated by the norms of article 68 of the Labor Code of the Russian Federation. This document is always issued on legal grounds, which, in this case, is the application of the applicant for the position.

Article 68

Employment is formalized by the order (instruction) of the employer, issued on the basis of the concluded employment contract. The content of the order (instruction) of the employer must comply with the terms of the concluded employment contract.

The order (instruction) of the employer on employment is announced to the employee against signature within three days from the date of the actual start of work. At the request of the employee, the employer is obliged to issue him a duly certified copy of the said order (instruction).

When hiring (before signing an employment contract), the employer is obliged to familiarize the employee against signature with the internal labor regulations, other local regulations directly related to the employee's labor activity, the collective agreement.

After the issuance of the order, the request made by the applicant is considered satisfied. Also, the release of the document determines the beginning of the process of registration of labor relations and permission to begin official duties.

REFERENCE: Regardless of the presence of an electronic type of document, their originals on paper are required to be stored.

What are the document forms?

Orders are drawn up and executed using standard forms approved by the State Statistics Committee of the Russian Federation on January 5, 04, under No. 1.

When hiring, forms T-1 and T-1a are used.

If registration is carried out by transfer from one position to another, the T-5 form is used.

A photo

Check out what the photo of the order for employment looks like.



Journal of registration of orders for employment

Each organization, regardless of the form of ownership and the status of the founder, is obliged to keep a journal where orders are recorded. The journal has the form of a book and a specialized form in which there is a table with columns in which information about each document is entered:

  • sequence number of the record;
  • Date of entry;
  • order number;
  • type (about admission, dismissal, transfer, etc.);
  • FULL NAME. employee
  • employee's payroll number;
  • grounds (link to the application, contract, etc.).

The sheets in the journal must be numbered, and the journal is sealed and laced. Sealing is certified by a stamp or seal, indicating the position or surname of the person who carried out the sealing.

In small companies, it is acceptable to keep such magazines made by yourself. In large organizations and institutions, it is advisable to purchase ready-made magazine forms. When all the pages of the journal are filled, a new copy is started, and the old one is removed for storage in the archive.

An example of a document is shown in the photo:

How to issue an order for employment in the form T-1a?

This form of order is convenient to use for individual entrepreneurs and founders who recruit workers by the team method.

At the beginning of the form are given:

  • order details;
  • release date;
  • general information about the employer: name and code.
  • Personnel Number;
  • Full Name;
  • position indicating the category and division;
  • tariff rate, salary, with allowances;
  • grounds for the order (employment contract);
  • date of entry to work;
  • employment conditions, period, probationary period.

Many do not know whether a seal is placed on the order for employment. The last column in the table is reserved for affixing the signature of each of the employees, about familiarizing him with the order. The employer signs the order below, under the table, and certifies it with a seal. Below you can download a sample and template of a job application.

How to apply for a job - see the video below:

Where and for how long are documents kept?

Orders are transferred to the personnel department, where they are filed in a separate folder according to the year of publication.

They are stored in a fireproof cabinet, as well as other documents related to a high degree of safety.

They can only be transferred from the personnel department to the archive after 5 years.

Subsequently, they must be stored in the archive for 75 years. After this period, they are destroyed in the manner prescribed by law.

ATTENTION: Any violations of the employer or an authorized official, in the direction of registration of employees, may be considered an administrative violation under Article 5.27 of the Code of Administrative Offenses of the Russian Federation, with a fine of 10 to 100,000 rubles.

Conclusion

Labor legislation provides for the rules that apply to the preparation of orders for the employment of employees, as well as to the regulations for the storage and registration of personnel documents.

The employment order form is a document that can be drawn up both in free form and using a unified template. What comes first: drawing up an employment contract or an order for employment? How to format this internal document correctly and without errors?

An organization is a small state that has an internal code of laws, a Charter, and is obliged to issue regulations on all important occasions. The hiring of new employees is without a doubt one of such significant events. It doesn't matter at all though. Who exactly are you going to employ: a simple worker or head of a department, in any case, the entire package of documents must be drawn up, as required by labor legislation. Let's figure out what these papers are and what place among them the order to hire an employee takes.

HR documentation for employment

To begin with, we will consider the algorithm for hiring a new employee and present the entire package of documents that accompanies it. After all, before disassembling the template of the employment order itself, we need to understand on the basis of which documents it can be drawn up and what the personnel officer needs to have on hand before starting to register a new employee.

So, the organization conducted the necessary interviews and chose a worthy candidate for employment as a specialist in the sales department. The future employee of the company brought his documents to the personnel department and wrote a job application addressed to the head. At this moment, many personnel officers of the old school begin to print an order, indicating this very statement as the basis for it. This is the most common mistake in HR today. Yes, it is indeed possible to mention the candidate’s statement in the order, but only as an additional document, the basis for issuing a local regulatory act on the organization is only a signed employment contract. Only after its approval and conclusion can the fact of employment be certified, and only then draw up a registration card and open a personal account in the accounting department.

A set of primary personnel documentation for each employee is formed in the following order:

  1. Application for admission.
  2. Labor contract.
  3. Acceptance order.
  4. Employee's personal account.
  5. Entry in the workbook.

All these forms are completed in this order, although most often this all happens on the same day, so all records and documents have the same date, unless the application can be issued earlier.

Sample order for employment: how to write without errors

After we have dealt with the sequence of paperwork, we can dwell in more detail on the employment order itself. This internal administrative act can be drawn up in two ways, each of them is acceptable and legal:

  • on a unified form (forms No. T-1 and T-1a, approved Decree of the State Statistics Committee of the Russian Federation dated 05.01.2004 N 1);
  • in free text form.

Unified primary accounting documents are not mandatory for use since January 1, 2013. This is stated in information of the Ministry of Finance of Russia N PZ-10/2012. However, those employers who are comfortable with it can continue to apply them. If the document is drawn up in the form of text, and not a table, it is necessary to indicate all the necessary data in it. Although the Labor Code does not directly regulate the internal regulations of the organization, a sample order for employment must necessarily contain a number of information, without which it may be invalidated. These include:

  • data on the administrative action (in our case, an order);
  • surname, name and patronymic of the employee who is employed in the organization;
  • the position (profession) in which the employee will work;
  • the name of the department or subdivision of the organization;
  • the procedure for remuneration and salary (you can refer to the staffing table);
  • probationary period and its conditions (if necessary);
  • details of the employment contract with the employee;
  • the date from which the new employee must begin to perform official duties.

The rest of the information the employer can specify at will. Like every normative act, the order must have a number and date of compilation, as well as the signature of the person who issued it. It is not forbidden to issue several new employees at once with one order if they are employed on the same day. In this case, all of the above information must be indicated for each of them. For example:

The order of acceptance to work

I order:

1. Employ Marat Sergeevich Koshkin as a specialist in the trade department on the terms of the employment contract No. 56 dated April 12, 2020 from April 12, 2020. Set trial for three months, with payment according to the staffing table. Head of Department Kurochkin A.P. prepare the orders necessary for the performance of their duties by Koshkin M.S.

BASIS: Employment contract No. 56 dated April 12, 2019.

2. Employ Maria Stepanovna Petrova as a cleaner, on the terms of an employment contract No. 57 dated April 12, 2020, without establishing a probationary period, with payment according to the staffing table from April 12, 2020.

BASIS: Employment contract No. 57 of 04/12/2019.

At the bottom of the document, each of the employees must put their signature on familiarization with the order. The details of this order must be indicated in the work book.

If an organization uses a unified form, then it is much easier to draw up a document, since it only needs to enter the missing information into it. True, such a form contains some information that may not be indicated in an arbitrary document, for example, the exact amount of salary, the employee's personnel number. Form No. T-1 is convenient to always keep at hand - for example, in the folder of templates for the most popular personnel documents on a computer, for this you just need to download it once - the employment order form will serve you for many years.

Form No. T-1a is intended for registration of a group of employees, it contains identical columns for several people. It can also be downloaded - a T-1a hiring order is convenient in case of mass hiring.

Separately, you need to pay attention to the fact that in some cases the order has a number of features. For example, when registering part-time employees or with a fixed-term employment contract. All these nuances should certainly be indicated in the document. Particular attention should be paid to the issue of registration of minor employees. Let's dwell on this in more detail.

Application for employment of a minor

Employment of minors, that is, persons who have not reached the age of 16, is possible only with the consent of their legal representatives: parents or guardians, as provided for in Article 63 of the Labor Code of the Russian Federation. In addition, in order for persons under the age of 18 to be able to enter the workforce, they article 69 of the Labor Code of the Russian Federation must provide the results of a preliminary medical examination, which the employer must pay. Only if these documents are available with a minor, it is possible to conclude an employment contract and issue an order based on it.

Such persons can be employed only for light work, not associated with harmful and dangerous production factors. It is also prohibited to carry heavy loads and other work that, as stated in article 265 of the Labor Code of the Russian Federation may harm the health and moral development of the adolescent. Article 70 of the Labor Code of the Russian Federation probationary period for minors is prohibited. All this must be observed in the employment contract, and also reflected in the order. Separately, the document should indicate the duration of the working time of such an employee, which, due to the requirements article 94 of the Labor Code of the Russian Federation cannot be more than:

  • 5 hours - for persons aged 15 to 16;
  • 7 hours - for persons aged 16 to 18 years.

Children under 15 can work no more than 2.5 hours a day, as they are expected to combine work and study. The sending of such persons on business trips and their involvement in work after hours, including holidays and weekends, is excluded. Otherwise, the sample order for the employment of a minor does not differ from the usual internal regulatory act of a personnel nature.